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EPF Registration

The Employees' Provident Funds and Miscellaneous Provisions Act of 1952 established the Employees' Provident Fund (EPF). It is governed by the Employees' Provident Fund Organization (EPFO), which is one of the world's largest social security organizations in terms of clientele and financial transactions processed. EPF is essentially a perk granted by the company to an employee at his or her retirement.

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How to Start a Private Limited Company Registration

What is EPF Registration?
The Employees' Provident Funds and Miscellaneous Provisions Act of 1952 established the Employees' Provident Fund (EPF). It is governed by the Employees' Provident Fund Organization (EPFO), which is one of the world's largest social security organizations in terms of clientele and financial transactions processed. EPF is essentially a perk granted by the company to an employee at his or her retirement.

EPFO is the largest social security institution in the world, with a massive number of financial transactions. EPF is a retirement benefit provided to employees in the form of Provident Fund.
Employer EPF Registration: Is It Necessary?

EPF registration is required for all establishments, defined as a factory employing 20 or more people in any industry, and any other establishment employing 20 or more people or a class of such establishments that the Central Government may specify by notification.

The employer must seek the registration within one month of achieving the required strength, or face fines. Even if the staff strength falls below the statutory minimum, a registered establishment remains subject to the Act.

After giving at least two months' notice for compulsory registration, the Central Government may apply the regulations to any establishment with fewer than 20 employees. When the employer and the majority of employees agree that the requirements of this act should be applied to the business, they may apply to the Commissioner of the Central Provident Fund (PF).

The Central PF Commissioner may apply the provisions of this Act to such institution as of the date of the agreement or any later date specified in the agreement after making a notice in the Official Gazette.

From the start of their work, all employees will be eligible for a PF, and the employer will be responsible for deducting and paying the PF. The 12% PF contribution should be split evenly between the company and the employee. The employer contributes 12% of the employee's base pay. If the business employs fewer than 20 people, the PF deduction rate is 10%.
What are the eligibility requirements for EPF registration? For establishments that meet the following conditions, EPF registration is required: A factory with a staff of 20 or more employees that is engaged in a certain industry. Other establishments with 20 or more employees, or a class of similar establishments that the central government specifies in a notification on their behalf. If an employer does not register for EPF within one month of hiring twenty employees, they may face a penalty. At the same time, if a registered organization's staff strength falls below the required requirement, it still falls within the Act's guidelines. After giving a two-month notice on required registration, the Central Government may impose provisions on an organization with less than 20 employees. Some businesses with fewer than 20 employees may also be required to register for the EPF, however this is done on a voluntary basis. Required Documents for EPF Registration The employer must attach the following documents to the "Registration Form for EPFO": The Proprietor's/Partner's/PAN Director's Card. Proof of address, such as the Electricity, Water, or Telephone Bill for the Registered Office (not older than 2 months). Proprietor/Partner/Aadhar Director's Card Any government-issued license for the establishment, such as a shop and establishment certificate, a GST certificate, or any other government-issued license. The Proprietor/Partner/digital Director's signature. Entity's Cancelled Cheque or Bank Statement If applicable, there is a Hired/Rented/Leased Agreement. The Identifier/Licensing Authority issues a License Proof.

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Online EPF Registration Procedure The employer must register the firm online. Employers can register their firm using the convenience of online registration by providing the following information: Details on the establishment: The details that must be supplied include the establishment's name, address, incorporation date, PAN, and kind of establishment. The Factory License Number, Date of License, and Place of Issue of License must be included if the establishment is a factory. If the business is a small or medium-sized business, MSME registration information must be submitted. If the business is registered with Startup India, the company's registration information must be submitted.



Frequently asked question:

Why should an employer register their business with the EPFO?

After April 1, 2012, employers are only obliged to pay remittances after producing challans through the EPFO's employer portal. As a result, the employer must complete an online registration form. All new registrations must now be conducted online, as the offline registration procedure has been phased out.

What happens if the employer forgets the portal's User ID/Password?

If an employer forgets their user ID or password, they must go to the login screen and select the "Forgot Password" link. The establishment id, primary email id, and mobile number can all be used to reset the password.

What is not covered by the EPF when it comes to wages?

According to the Employee Provident Fund, the following entities are exempt from paying wages:

Allowance for Overtime (OTA)

Allowance for Extra Food

Allowance for Dearness (DA)

Allowance for House Rent (HRA)

Which employees are not covered by this plan?

This scheme does not apply to retired employees, employees who are going abroad for permanent residence, apprentices or interns, and so on.




If an employee is paid on a daily or piece rate basis, how are contributions calculated?

The contribution is computed based on the earnings paid in a calendar month in this scenario.

What is the maximum number of authorized signatories that can be registered with EPF?

By updating its DSC on the EPFO site, an entity can register up to three authorized signatories. Such a DSC must be updated in order to check KYC documentation online and submit a PF claim online.

What should an employer do if he or she forgets his or her User ID or password?

In the event that the employer forgets his or her password, he or she can use the 'Forgot Password?' link on the login screen. The password can be reset once the Establishment ID, primary email address, or mobile number has been supplied.

What does the acronym EPF stand for?

Employees Provident Fund

Employee Provident Fund (EPF) is a retirement savings scheme in which employees contribute a modest portion of their monthly earnings.

Why is it important to make an EPF contribution?

An employer's PF contribution will be tax-free.

The money, including interest, will be tax-free when withdrawn after a specified term.

PF rules also allow organizations to enlist themselves freely.

10.Who is qualified to participate in the EPF Plan?

This scheme applies to all firms or business premises with a workforce of more than 20 people.

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